Data Protection Declaration
Operator / Data Controller: West Best Job e.U., 2534 Alland, Babenbergergasse 83., Austria
Company registration number: FN 531971 k · Social tax number: ATU75482817
Represented by: Edina Kovács, Managing Director
Joint data management: During the provision of application support and administrative services, West Best Job e.U. (Kovács Edina) and Soós Anikó individual entrepreneur (2700 Wiener Neustadt, Pottendorfer Straße 153/10, UID: ATU82754529) act as joint data controllers pursuant to Article 26 of the GDPR. The details of the joint data processing are recorded in a separate agreement between the parties, the essential content of which you may request information about. You may exercise your rights against any data controller.
1. Personal data
We, West Best Job e.U., 2534 Alland, Babenbergergasse 83, collect, process and use your personal data solely with your consent or on behalf of your instructions for the purposes agreed with you or where another legal basis exists in accordance with the GDPR; all in compliance with data protection and civil law provisions. We collect only personal data that is necessary for the performance of our services or that you have provided us with voluntarily.
Personal data is any data that provides detailed information about personal or material facts, such as name, address, email address, phone number, date of birth, age, gender, language proficiency, information about careers and training, photos, etc.
2. Data reporting and deletion
As a customer or in general as a data subject, you have the right to request information at any time about your stored data, its origin and recipients, as well as the purpose of data processing, and you have the right to rectification, data portability, appeal, restriction of processing or deletion of incorrect or unlawfully processed data.
We kindly ask you to inform us of any changes in your personal data if they occur.
You have the right to withdraw your consent to the use of your personal data at any time. For information, deletion, rectification, appeal and/or data transfer, in the latter case only if it does not cause disproportionately high costs, your request may be submitted at the address specified in point 11 of this statement.
If you believe that we have violated the applicable data protection law or your data protection rights in any other way when processing your personal data, you have the option to file a complaint with the competent supervisory authority. In Austria, the competent authority in these matters is the data protection authority (Datenschutzbehörde).
3. Data security
The protection of your personal data is ensured through appropriate technical and organizational safeguards. These safeguards specifically concern the protection against unauthorized, unlawful, or accidental access, processing, loss, use, and manipulation.
Despite the efforts made to maintain a consistently high level of scrutiny, it cannot be ruled out that the information provided to us via the internet may also be viewed and used by other people.
Please note that we do not assume any responsibility for the publication of any data that is transferred without our fault to an unauthorized third party (e.g., hacker attacks on e-mail accounts or via telephone, theft of faxes).
4. Use of the data
The data provided to us is not used for any other purposes, only and exclusively for the purposes contained in the contract concluded with you or in accordance with legal requirements or with your consent and in accordance with the provision in accordance with the GDPR. An exception to this is the use for statistical purposes, provided that the data provided is anonymous.
5. Transfer of data to third parties
In order to fulfill its mandate, it may be necessary to pass on your data to third parties (e.g., tax advisors, lawyers, service providers that provide services to us or for whom we provide data, etc.), courts or authorities. The transmission of your data takes place solely under the GDPR, especially for the purpose of fulfilling its mandate or with your prior consent or in accordance with mandatory legal requirements.
In the support provided during the job search process, your personal data will be forwarded to the following recipients: potential future employers or employment agencies commissioned by them, as well as recruitment companies. If you have separately consented to this, your profile (name, professional experience, contact details, optionally a photo) may also be displayed on the STAFFOREX platform operated by our partner (stafforex.eu) for recruitment purposes; you can withdraw this consent at any time. Some of the recipients of your personal data are located outside the country of your residence and may use your data outside of that country.
The data protection level of other countries may not necessarily correspond to the data protection level of Austria. However, we only transfer your personal data to countries that the EU Commission has decided have an adequate data protection level, or we take measures to ensure that all recipients receive an adequate level of data protection. In the case of data transfers to the United States, we use recipients that have been certified under the EU-US Privacy Framework (Data Privacy Framework), in other cases we apply the general contractual terms adopted by the European Commission (Decision 2021/914/EU).
6. Notice regarding data leakage
We strive to detect data leaks early and, if appropriate, report them immediately to you or the responsible supervisory authority, taking into account the data categories involved.
7. Data retention
We do not store the data beyond the period necessary to fulfill our contractual or legal obligations and to protect warranty claims. Data related to contracts and billing are generally retained for 7 years in accordance with legal retention obligations. Data processed based on consent (e.g., newsletters) are retained until the consent is withdrawn.
8. Cookies
Our website uses „cookies” to make our offers more user-friendly, efficient, and secure. A „cookie” is a small text file that is sent from our web server to the cookie file in the browser folder on your computer’s hard drive. This allows our website to recognize you as a user when a connection is established between our web server and your browser. Cookies help us determine the usage of our website and the number of users. The content of the cookies we use is limited to an identification number that is not linked to the user’s personal information. The purpose of cookies is to recognize the users of our website.
When you visit our website for the first time, we inform you about the use of cookies in a pop-up window (cookie bar). We only place other cookies (such as statistical or marketing cookies) in addition to the cookies strictly necessary for the website’s operation after your explicit consent. You can change or withdraw your consent at any time via the „Cookie settings” link at the bottom of the website. We record the fact of your consent, the date, and the selected settings for the purpose of fulfilling our obligation to certify in accordance with Article 7(1) of the GDPR.
We use the Real Cookie Banner WordPress plugin to manage the contributions, which runs exclusively on our own web hosting server. The plugin stores your choice in a technically necessary cookie, and to document the contribution, it records the date of the choice, the selected settings, and the current version of the cookie bar. The provider of the plugin has no access to this data.
On this website we use two types of cookies:
- Temporary cookies: They remain in your browser until you leave our website and are automatically deleted after you visit our website.
- Permanent cookies: To improve the user-friendly features of the website, they are stored on your end device and allow us to recognize your browser when you visit it again.
You can set your browser to be informed about the use of cookies and only allow them in certain cases, exclude the acceptance of cookies in certain cases or generally, and activate automatic deletion of cookies when the browser closes. By disabling cookies, the functionality of the website may be limited.
9. Online forms (Jotform)
On our website and for our clients we use online forms for, among other things, application and administrative submissions, newsletter subscription, client data forms, surveys, and the online conclusion and signing of engagement contracts and agreements. The forms are operated by Jotform Inc. (San Francisco, USA), which acts as a data processor under a data processing agreement pursuant to Article 28 of the GDPR.
The data provided on the forms (such as name, contact details, birth data, education and professional experience, CV and uploaded documents, signature) are used solely to fulfill the request or order, to conclude and fulfill the contract (Article 6(1)(b) GDPR), to fulfill our legal obligations (point (c)), or with your consent (point (a)), for example in the case of newsletter subscription. When submitting, Jotform records the time of submission and your IP address for technical reasons; these are used to verify the consent and submission.
The submitted data is stored by Jotform on servers located in the European Union (Frankfurt, Germany). Jotform Inc. is certified under the EU-US Privacy Framework, ensuring an adequate level of data protection even in the event of potential access from the United States. Jotform’s privacy policy can be found here: www.jotform.com/privacy.
The data provided through the forms will be kept for the period described in point 7. You can unsubscribe from the newsletter at any time using the link in the newsletters or at the contact details provided in point 11.
10. Server log files
In order to optimize our website and to provide useful information regarding the system performance and user-friendliness of our services, the website operator automatically collects and stores information in so-called server log files that your browser automatically transmits to us. This data includes your Internet Protocol (IP) address, browser and language settings, the operating system used, the referring URL, your Internet service provider, and the date and time.
We do not combine this data with personal data sources. We reserve the right to verify this data retrospectively if we become aware of specific indications of illegal use.
11. Our contact information
The protection of your data is particularly important to us. We are always available at the contact details provided below if you have any questions or wish to withdraw your consent.
West Best Job e.U.
2534 Alland, Babenbergergasse 83
Email: info@ausztriaimunkak.eu